In today’s digitized world, data is more important than ever before. Not only does data help dealerships run more efficiently, but it also contains information that can be used to improve the customer experience. As such, it’s crucial that businesses take steps to protect their data from both external and internal threats. Here are five ways to keep your dealership’s data safe and secure.
1) Setup Multifactor Authentication (MFA)
This may seem like a no-brainer, but you’d be surprised how many businesses don’t have multifactor authentication set up for their systems. By requiring users to input multiple pieces of information (e.g., a password and a code sent to their mobile phone) to access systems, you can make it much harder for unauthorized individuals to gain access to your data.
2) Create Unique Passcodes
In addition to requiring multifactor authentication, you should also create unique passcodes for each user on your systems. Think numbers or odd phrases and create new ones for each system This way, even if someone manages to guess or obtain another user’s password, they’ll only be able to access one system and one login.
3) Set up a Password Manager
Remember all these unique passcodes can be difficult and the last thing you want is to have a bunch of sticky notes hanging around your dealership. Instead set up a password manager like Last Pass. This will allow your team to create unique passcodes for each of their logins but only have to remember one login.
4) Install Anti-virus and Malware Protection
Viruses and malware are a serious threat to any business, but they’re especially dangerous for businesses that deal with sensitive customer data. To protect your dealership’s data, be sure to install anti-virus and malware protection on all of your systems. Don’t forget to keep your software up-to-date as well.
5) Don’t Leave Paperwork or Laptops Unattended
Another easy way for individuals to gain access to your dealership’s data is by stealing laptops or finding paperwork that’s been left unattended. To prevent this from happening, make sure all laptops are locked down when not in use and that all paperwork is shredded when it’s no longer needed. By taking these simple precautions, you can help ensure that your dealership’s data remains safe and secure.
Make The Effort Now To Avoid The Pain Later
Data is a valuable asset for any business, but it’s especially important for dealerships. Dealer management systems contain a wealth of information about customers, inventory, and sales processes, so it’s crucial that dealerships take steps to protect their data from both external and internal threats. By following the tips outlined above, you can help keep your dealership’s data safe and secure.